Shipping and Delivery Requirements
- All full loads and straight loads should be shipped on slip sheets or 48”x 40” pallets (U.S.) whenever possible.
- Pallets may be used for less than load (LTL) shipments.
- Pallet exchange programs must be entered into with distribution center operators by shippers, vendors and carriers as is appropriate. The PLCB will not be a party to pallet exchange programs.
- Non-bailment product shipped on a bailment load must clearly indicate the PO number on the outside of the pallet.
- All loads must be accompanied by a manifest. The manifest must show:
- PLCB purchase order number or shipment (ASN) number;
- PLCB permit number;
- Number of cases by PA item code;
- Total number of cases; and
- Delivery date.
- Loads with incomplete or inaccurate paperwork will be rejected. All rejected loads will need to be rescheduled after the appropriate fixes have been made.
- For fresh date/expiration date tracked product:
- Fresh/expiration date must be printed on the case. Details may be found in the PLCB Labeling Requirements document.
- Fresh/expiration date must be six months or greater from the receipt date. The PLCB may refuse product with less than six months remaining.
- All loads delivered to PLCB distribution centers are “driver unload.”
- The distribution center operators must have available equipment capable of handling all shipping modes to include pallet and slip-sheet.
- Unitized pallets (one code per pallet) will be unloaded and put away by the distribution center operator utilizing appropriate equipment.
- All non-unitized pallets must be segregated by the driver or a “lumper” hired by the driver. The DC contractor will provide necessary pallets.
- A maximum of four hours will be allowed for unloading.
- The DC Contractor will be responsible for all truck or container detention charges and railroad demurrage charges unless the PLCB specifically accepts responsibility for such charges.
- Permit numbers and appointment times are required for all shipments to PLCB distribution centers.
- Carriers must contact DC operators to schedule a delivery appointment at least one working day prior and not more than 10 days prior to scheduled delivery date.
- Calls will be accepted as follows: Philadelphia 6:00 AM to 3:00 PM, Taylor 5:00 AM to 11:30 AM and Pittsburgh 6:30 AM to 2:00 PM.
- Failure to schedule a delivery appointment may result in the load being refused by the DC operator.
- If an appointment is missed, a new appointment must be scheduled per the steps above. Fresh dated product cannot have different dates on the same pallet.
QUESTIONS? Please contact the PLCB Supply Chain at RA-LBMERCHPOSUPPORT@pa.gov.